Running a Live Meeting

This article explains how to manage a Motion Meetings session in real time — from starting the meeting to closing it and everything in between.

Starting the Meeting

1. From your meeting dashboard, click Start Meeting.
2. You enter the organizer console — a full-screen interface with all the live meeting controls.
3. Participants in the waiting room are admitted. If you did not enable a waiting room, they join immediately upon clicking their magic link.

The Organizer Console

The organizer console has a panel toolbar on the right side. Click any icon to open the corresponding panel:

• Agenda — Track and advance through agenda items
• Chat — Send messages to all participants or to specific people
• Documents — Surface documents to participants
• Q&A — View submitted questions and manage the queue
• Votes — Open, monitor, and close elections
• Breakout Rooms — Create and launch small group rooms
• Participant List — See who is in the meeting, their status, and manage them
• Direct Conversations — Private messaging with individual participants

Managing Agenda Items

1. Open the Agenda panel.
2. Click an agenda item to mark it as in progress. Participants see the current item highlighted in their own agenda view.
3. Click Mark as Done to complete the item and advance to the next one.

Quorum Tracking

If quorum is enabled for your meeting, the status bar at the top of the console shows your current quorum status. Motion Meetings counts all connected participants (web and phone) toward quorum.

• A green indicator means quorum is met.
• A red indicator means quorum has not yet been reached or has been lost.

Managing Participants Live

Open the Participant List panel to see all connected participants. From here you can:

• Mute or unmute a participant's microphone
• Turn off a participant's camera
• Move a participant to a breakout room
• Remove a participant from the meeting
• Send a direct message to a participant

Opening and Closing Votes

See Setting Up Elections and Ballots for full details on managing votes during the live meeting.

Ending the Meeting

1. When the meeting is complete, click End Meeting in the top-right corner of the console.
2. Confirm the action. All participants are disconnected and the meeting is marked as completed.
3. You will be redirected to the meeting's post-meeting Reports page where recordings and vote results are available.