Motion Meetings
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Managing Q&A

Managing Q&A

This article explains the Q&A system in Motion Meetings — how participant questions flow from submission to the speaker, and how you configure Selectors to manage that flow.

How the Q&A Flow Works

The Q&A process in Motion Meetings involves three steps:

  1. Submission — Participants type questions in the Q&A panel in their meeting view.
  2. Selection — A Selector reviews the submitted question list in the Screening Room and makes the editorial decision about which questions to surface to the speaker and in what order.
  3. Response — Speakers see the queued questions in their Q&A panel and respond live.
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Diagram showing the Q&A flow: Participant submits → Selector curates and queues → Speaker responds

Screenshot

Assigning the Selector Role

To enable moderated Q&A, assign at least one person as a Selector. The Selector handles both screening and queuing.

  1. Go to the Participants section of your meeting.
  2. Add or edit the relevant participants.
  3. Set their role to Selector.
  4. These participants will receive a unique magic link that takes them directly to the Screening Room when the meeting starts.

💡 Tip

For large meetings, assign 2–3 Selectors to share the workload. Each Selector sees the full queue and can divide the incoming submissions between them.

The Organizer's View of Q&A

As an organizer, you can monitor Q&A from the Q&A panel in the organizer console. You see all submitted questions and their current status.

  • You can queue any question directly, bypassing the Selector if needed.
  • You can pin a question to push it to the top of the speaker's queue.
  • You can mark a question as answered.
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Organizer Q&A panel showing tabs for All Questions, Pending, Approved, and Answered, with question cards displaying the question text, submitter name, and action buttons for Approve, Reject, and Pin

Screenshot

Q&A Settings

Configure Q&A behavior in your meeting settings:

  • Anonymous Submissions — Allow participants to submit questions without their name being shown to Selectors.
  • Q&A Open/Closed — You can pause Q&A submissions at any time from the live meeting panel by toggling Q&A on or off.
  • Participant Upvoting — Allow participants to upvote questions submitted by others. High-upvoted questions surface to the top of the screening queue.

Best Practices for Large Meetings

  • Assign 2–3 Selectors for meetings with over 200 participants to handle the volume.
  • Brief your Selectors before the meeting on what question topics are appropriate for the session.
  • Use the "Anonymous Submissions" setting to encourage more candid questions when appropriate.
  • Open Q&A only when you are ready to begin the Q&A session, to avoid questions piling up during the presentation.

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