Your Role as a Speaker

This article explains what the Speaker role means in Motion Meetings 2.0 — what you can see, what you can do, and how your experience differs from other participants.

What Is a Speaker?

A Speaker is a trusted presenter — typically an executive, board member, or invited expert — who presents during the live AGM session. Speakers have access to the private Speaker Room (also called the green room) where they can prepare before the meeting opens to attendees.

What Speakers Can Do

• Access the private Speaker Room before and during the meeting to prepare and coordinate with other speakers
• See the live Q&A queue — questions that have been screened and selected for speaker response
• Present on video and audio in the main room when admitted by the organizer
• View all meeting documents uploaded by the organizer
• Participate in the Speaker Room chat with other speakers and the organizer
• Vote in any vote or election during the meeting — Speakers are eligible voters

What Speakers Cannot Do

• Speakers cannot manage participants, open/close votes, or modify meeting settings
• Speakers cannot see the full unscreened Q&A submission list — only the curated queue surfaced by selectors

How You Are Invited

The organizer adds you to the meeting participant list with the Speaker role and sets your email address. You receive an invitation email with a personalized magic link. No password is required — clicking the link authenticates you automatically.

When to Join

As a Speaker, you should join the meeting via the Speaker Room at least 15–30 minutes before the scheduled start time. This gives you time to:

• Test your microphone and camera
• Review the agenda and documents with the organizer
• Coordinate with co-presenters
• Resolve any technical issues before the meeting goes live